Design, equipping, and establishment of an automated mining registry and cadaster system

The main objective of the project was the administrative and technical assistance with procurement and implementation of a new Mining Cadastre System in Mongolia. This included the review of the Minerals Law and relevant regulations, an extensive review of existing human and technical resources, system development and implementation, and a structured training at basic and advanced levels.

Following the successful project implementation, focus was put the provision of advances services through the internet to the public and governmental and private actors in 2012.

The projects' activities can be summarized as follows:

Part I: Establishment of the cadaster

• Business process analysis (workflows) and support in procedure optimization
• User requirements assessment and analysis of relevant legislations and regulations
• Implementation of new codification system
• Development and integration of conceptual and physical data models
• Design of system architecture, database, GIS, and applications (bi-lingual)
• Data base conversion, cleaning, and migration; integration of historic cadastral data
• Technical support to hardware and software procurement, setup, and configuration
• System programming, prototyping, testing, and documentation
• Go live: step-wise launch and system roll-out
• User and administrator training and know-how transfer

Part II: Development of a web portal

• Design and subsequent develop of a mining cadaster website reflecting the functionality of cadaster system's Public Terminal
• Elaboration of specifications for required hardware and software
• Support of hardware and software procurement
• Implementation of the system
• Training of MRAM web administrators and of representatives of Aimag and Duureg administrations
• System implementation and documentation

The project established a modern, rules-based, fully computerized, and web-enabled mining cadaster system with explicit criteria for granting, administering, and foreclosing mineral rights, consistent with the Minerals Law and other relevant Laws and Regulations. The tailor-made system was developed by GAF in close and trustful cooperation with the client and was officially launched at MRAM in April 2010. The CMCS is a distributed system, implemented in MRAM’s local area network on two Public Terminals for application preparation and 26 officer workstations for transaction review, processing, decision tracking, granting and controlling. Functional components feature registration and follow-up of applications, measures, tenders and court cases, task lists for efficient work flows according to the first-come-first-serve principle.

The web server and the application were successfully implemented at MRAM (Mineral Resources Authority of Mongolia) in 2013 which – among other features – retrieves selected real-time information from the comprehensive mining cadaster database.